5 Tips For A Stress-Free Office Move
Moving office is pretty much like moving home – it takes a lot of organisation and planning to get all that stuff from one location to another. Here are some tips for keeping your office move stress-free.
Warn everyone early about the move
You’ll need to tell everyone well in advance about your office move. Your employees should be the first people to know – they may need to plan out their commute. You should then start telling all your suppliers and existing clients about the change, not to mention your bank and any official authorities that need to know. It’s worth scheduling a moving date early and warning clients and suppliers that you won’t be doing business on this day. You can get your employees to help with the move or give them the day off – it’s up to you.
Start packing early
You should start packing as early as possible so that you’re not rushing to box everything up the night before. Starting the packing process early can also give you time to sort through items and determine whether you still need them. Moving office could be the perfect time to go paperless and you could start scanning all your paper files to create digital copies, allowing you to get rid of all these paper documents. This could also allow you to get rid of filing cabinets, printers and stacks of paper. Leave the most important items until last (i.e. phones and computers). You can buy cardboard boxes from sites such as Super Cheap Boxes.
Create an inventory checklist
It’s worth creating an inventory checklist so that you can be certain you’ve got everything once you arrive in your new premises. You and your employees can start doing this early in stages. Make sure that every box is labelled so that you can access the most important items first without having to rummage through every box.
Get professional help with the move
There may be important items that you don’t want to get damaged – a professional removals team will be able to handle these items carefully. It could also save you having to get your employees involved and risking injury. Consider where your new office is located – if it’s on an upper level you may need to hire a lift or crane from a company such as Auslift to get big items up. Certain machinery may even need to be disassembled and reassembled in order to get it into your new premises – consider whether you need to hire a professional to do this. Make sure that your budget allows you to hire all these professionals.
Update your company address wherever it is printed
Throughout the move, you may also want to start changing the address of your office wherever it is printed. This is likely to be easy with websites and your email signature, however physical printed media such as flyers and business cards may take more work to alter.